eProcurement

2009 will see the introduction of eTendering at Historic Scotland.  The eTendering system to be used is part of the eSourcing solution provided by eProcurement Scotland.  All opportunities will still be advertised in the same way as before with a link to complete the documents electronically.  A guide to using Historic Scotland's eTendering is provided here:

Historic Scotland eTendering - A Rough Guide [pdf, 750kb]

In December 2008 the roll out of electronic ordering and order approval across Historic Scotland was completed.

Initially, Historic Scotland committed to the roll-out of eProcurement (electronic procurement) across its entire estate by signing up for the Scottish Governments eProcurement Scotl@nd initiative on the 9 September 2005. Historic Scotland’s version of eProcurement Scotland’s, PECOS has been given the title “ebuy”.

eProcurement makes use of the capabilities of the Internet to conduct transactions between buying organisations and suppliers.

Conducting business electronically offers many benefits over paper-based processes including: ease of use, reduced process costs for both buyers and suppliers, increased contract compliance and adherence to business workflows, automated record-keeping, and improved management information.

The most significant change for Historic Scotland’s Suppliers is that they now receive Purchase Orders by either e-mail, fax or cXML (cXML allows Purchase Orders to be sent directly to Suppliers back office). There has also been a Central Invoicing Processing Team established, who now process all invoices received from suppliers.