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Terms and Conditions

Education Visits

Please note it is the responsibility of all group leaders to complete a risk assessment for their group, take full responsibility for the behaviour and wellbeing of their group for the duration of the visit, ensure the correct adult/child ratio relevant to the age of the group and make sure the educational visits voucher is presented upon arrival on site.

Hazard Planning Sheets

If you are unable to make a planning visit and to help you prepare your risk assessment hazard planning sheets are available to download.

Supervision on site

Groups including children under the age of 16 must have adequate adult supervision on site at all times. This is to ensure compliance with health and safety guidelines and the enjoyment of all visitors to our properties.

Adult to child ratio

We require that groups including children under the age of 16 have adequate adult supervision at all times when on site. This is to ensure compliance with health and safety guidelines and the enjoyment of all visitors to our properties.

Required ratios of children to teachers or group leaders differ depending on the age of the children and are as follows:
  • 1 supervisory adult per 10 pupils/students over the age of 8 but under 16
  • 1 supervisory adult per 6 children over the age of 5 but under 7
  • 1 supervisory adult per 2 children under the age of 5
  • for visitors with additional support needs it is suggested there is at least 1 supervisory adult per 4 visitors

Please note that under no circumstances should granted education visits be re-sold, used for commercial gain, advertised or used to provide entry to third parties or non-educational members of a given group. Any group or organisation found to be in breach of the above regulations will not be permitted entry and may be barred from accessing the scheme in the future. Where there is evidence of fraudulent activity the relevant authorities will be informed.

If you are unsure if your group qualifies under the terms and conditions of the free education visits scheme or have any further queries please contact Historic Scotland Learning Services on 0131 652 8155 / 8156 or hslearning@scotland.gsi.gov.uk.


Contact us

Learning Services
Historic Scotland
Holyrood Park Education Centre
1 Queen’s Drive
Edinburgh
EH8 8HG
Tel: +44 (0)131 652 8155/8156